Purpose: This policy outlines the appropriate use of all electronic communications tools and media provided to Millikin University students.

Policy: Every student is expected to use good judgement when using the University's communications systems. Electronic communications that are sent or received by the University-owned communication systems are the property of the University and will be subject to the Terms of Use.

Applies to: All Millikin University communications systems including but not limited to: any messaging, collaboration, publishing, broadcast, or distribution system that depends on electronic communications resources to create, send, forward, reply to, transmit, distribute, broadcast, store, hold, copy, download, display, view, read, or print electronic records for purposes of communication across electronic communications network systems between or among individuals or groups, that is either explicitly denoted as a system for electronic communications or is implicitly used for such purposes.

Terms of Use

Students are required to access and review Millikin University email on a frequent and consistent basis in order to stay current with University-related communications.

Students are provided 2 GB of mailbox storage for Millikin email. When the email account reaches 90% capacity, the user receives a warning message stating that s/he is approaching the storage limit. When this limit is reached, new email messages cannot be received and the user receives email notification that the storage limit has been reached. The user must then delete or archive old emails to allow the account to receive new messages.

Email messages will be retained for 4 years. A utility will run that automatically deletes any messages older than 4 years. Messages in any folders and sub-folders are not excluded from this retention policy.

Students must recognize that certain communications may be time-critical.

Email attachments are limited to 200 MB for internal messages, and 20 MB for external messages.

The electronic communication systems are intended for academic use and, as such, student email accounts or other electronic communication systems may not be used to create or transmit unsolicited bulk messages (commonly known as 'spam'), content intended for commercial gain, or content which violates applicable state or federal laws.

Students are solely responsible for any content they create or transmit while using the systems.

The University is not responsible for any content received by the student from another person or entity, and furthermore is not liable for any physical, emotional or mechanical damage arising from use of the system.

In the event a student becomes a full-time employee with an email account and system accounts at Millikin, the accounts in use by that person will be subject to the Electronic Communications Policy for Employees.

Student email and system accounts are University-owned and subject to inactivation at the University's sole discretion.

Federal law requires the University to make timely interim reports on any crime considered to be a threat to the campus community. To comply with the Jeanne Clery Disclosure of Campus Security Policy & Campus Crime Statistics Act in the most effective manner possible, the University's Director of Safety & Security or his designee will have the authority to send an interim report, pursuant to the Clery Act, to the entire email address book. This exception is exclusive to the Director or his designee and Safety & Security and shall not be afforded any other member of the campus community.