Purpose: This policy defines the creation and deletion process of technology accounts for students, employees, and alumni.
Policy: A technology account is created for students who have been admitted, registered, and/or are alumni (12 or more successfully completed credits) of Millikin within two business days after their information has been entered into the Banner system.
A technology account is created for an employee within two business days after their base employment record has been entered into the Banner administrative system by HR personnel and activated based on start date.
Procedure: Students and employees receive accounts according to their status in the Banner administrative system. Accounts and the ability to access information in the myMILLIKIN portal, which provides single sign-on to all Millikin applications, are generated when information is entered into the system originally or when a status indicator changes from one condition to another. Everyone receives the Home “Tab” in myMILLIKIN and receive accounts and additional information in myMILLIKIN according to their status.
Applies to: All students, alumni, and employees of Millikin University.
Creation of Accounts and myMILLIKIN Access
The following procedure explains the process which triggers the creation of accounts, the types of accounts, and, if, or when, those accounts are deleted.
- Incoming Traditional Students - myMILLIKIN and Email Accounts - Student’s most recent record has a traditional term code designation and they have an N (New) student type. Students will lose the Incoming Traditional information in myMILLIKIN 10 days into their first semester.
- Incoming MSN - myMILLIKIN and Email Accounts - Student’s most recent record has a graduate term code designation, a Degree code of M.S.N., and must be a G (Graduate) student type. Students will lose the Incoming MSN information after they have completed their first semester when they are moved to a C (Continuing) student type.
- Incoming MBA - myMILLIKIN and Email Accounts - Student’s most recent record has a graduate term code designation, a Degree code of M.B.A., and must be a G (Graduate) student type. Students will lose the Incoming MBA information after they complete their first semester at Millikin when they are moved to a C (Continuing) student type.
- Incoming PACE Students - myMILLIKIN and Email Accounts - Student’s most recent record has a PACE term code designation in the future that is open for admission. Student type must be either a P (PACE), X (Transient), or O (Certificate) student type. Students will lose the Incoming PACE Students information after they complete their first semester at Millikin when they are moved to a C (Continuing) student type.
- Re-Admitted Traditional Students – To gain access to the Incoming Students information, the student’s most recent student record has a traditional term code designation and they have an R (Re-Admit) student type. Students will lose the Incoming Traditional information in myMILLIKIN 10 days into their first semester.
- Re-Admitted PACE Students – To gain access to the Incoming PACE Students information, the student’s most recent student record has a PACE term code designation and they have an R (Re-Admit) student type. Students will lose the Incoming PACE Students information after they complete their first semester at Millikin when they are moved to a C (Continuing) student type.
- Transfer Students – To gain access to the Incoming Students information, the student’s most recent student record has a traditional term code designation and they have a T (Transfer) student type. Students will lose the Incoming Traditional Students information in myMILLIKIN 10 days into their first semester.
- Transient Students – To gain access the Incoming Students information, the student’s most recent student record has a traditional term code designation and they have an X (Transient) student type. Students will lose the Incoming Traditional information in myMILLIKIN 10 days into the term they are registered.
- Student Tab and All other accounts in myMILLIKIN: A student must be registered for the current term or the next future term.
- Account Expiration: Removal of myMILLIKIN, Email, and Home Directories Access
- Alumni (defined as a student who has successfully completed at least 12 credit hours): Student home directories are deleted the semester after the student is no longer enrolled at the university. Alumni will be able to login to myMillikin and their MIllikin email for one year after being enrolled at the University.
- Student Drops or Withdrawals with less than 12 successfully completed hours: A drop/withdrawal list is generated by the IT Department through the Banner administrative system. Students are notified immediately by an email that their account will be deleted. The accounts are deleted two weeks after they are disabled. Student home directories are deleted the semester after the student is no longer enrolled at the university.
- Employees: Employee accounts for MU Online are never deleted so that past employees may still access their payroll and employment records. Employee Home Directories are deleted four weeks after the official termination of employment date.
- Retirees and emeritus faculty will retain their email accounts for life.