Greek Life Forms
Community Service Form To be submitted in order to track community service hours for each member. Anytime members from the chapter complete community service, they should fill out this form and return it to the Office of Campus Life/Greek Advisor. Forms will be accepted until the end of the semester. Information from these forms will be put in the end of the semester report. If your chapter does not use this system, you will have a 0 in the column with this information.
Grade Release Form To be submitted in order to gain access to potential new member GPAs. If you are participating in informal recruitment or intake, the chapter should submit this form in order to receive cumulative GPAs for interested members. Potential new members/interested members must sign this form in order for the Greek Advisor to release GPAs. No GPAs will be released to chapters unless this form is complete.
Important Contact Information To be submitted in order to provide accurate and updated contact information for various stakeholders for your chapter. This form should be filled out in its entirety and submitted to the Office of Campus Life/Greek Advisor with updated rosters before the second Friday of the semester. Failure to submit this form will result in the chapter not being able to host any events on or off campus.
MGC Membership Intake Form (Multicultural Greek Council Only) To be submitted in order to provide accurate information on aspirants of the chapter. Forms should be submitted to the Office Campus Life/Greek Advisor before the Membership Intake Process begins.
New Member Form (IFC/PHC Only) To be submitted in order to add new members to your chapter roster. New members should not sign this when they receive their bid for membership. Chapters should distribute these forms during the first new member meeting and have new members fill them out then. New Members will not be required to sign anything when they are extended a bid to membership; only when he/she accepts the bid to membership. Forms should be submitted to the Office of Campus Life within 5 business days of the time a bid to membership is distributed.
Philanthropy Reporting Form To be submitted in order to track philanthropic dollars raised from each chapter. This form should be submitted within 20 business days of your event with the proper verification (see form for details). Failure to report philanthropic dollars raised via this form will result in your chapter have a 0 in this column in the End of Semester Report. Utilizing this system will also be expected in order to receive accreditation status for 5 star beginning in 2016.
Roster Removal Form To be submitted in order to remove members from your chapter roster. Members will remain on your chapter roster through the university (regardless of their status on your roster for your inter/national organization) until you fill out this form. Forms are expected to be submitted by the second Friday of each semester along with the updated copy of your current semester chapter roster and your Important Contact Sheet.
5 Star Documents and Forms
5 Star Program Rubric Rubric that is used to evaluate chapters on the 5 Star Criterion.
Event Registration Documents and Forms
Event Registration Form To be submitted in order to gain approval for one of the following events: (1) event with alcohol; (2) event after midnight in a university owned facility; (3) event where you are traveling off campus. The form should be filled out in its entirety at least 10 days prior to the event. No forms will be accepted after the 10 day period. Your Chapter Advisor must sign the form in order for it to be valid. If your chapter advisor is not in the area, you can attach an email verification from them regarding their knowledge and approval of the event.
Third Party Vendor Form To be submitted in order approve your event if it is at a third-party vendor. The form must be submitted with your Event Registration Form at least 10 days prior to the event. The third-party vendor must attach a letter to this form stating they accept responsibility that any other purveyor of alcoholic beverages would assume in the normal course of business (refer to form for specific details). You will also need to attach a copy of the state and local license to this form.