University Registrar

The University Registrar protects the integrity of the University’s student records and academic degrees, is responsive in the provision of data to faculty and administration in order to advance University assessment and continuous improvement strategies and is attentive to the needs of the University students related to enrollment verification and academic transcripts.  The University Registrar ensures that “the student [remains] the primary reason for the existence of the registrar’s office.”  The University Registrar advances the mission of the University and is a professional who epitomizes the values of Millikin University. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:  

The University Registrar must possess the proven ability to oversee all activities of the Office of the Registrar in order to meet its essential responsibilities (*).  The essential responsibilities and supporting activities of the University Registrar are to:

1. Protect the integrity of the University’s student records and academic degrees.
2. Ensure accurate, efficient, timely, and ongoing academic record maintenance, retention and dissemination including, but not limited to the following categories:
   • admission files;
   • grades, credits (institutional, transfer, Advanced Placement [AP], College Level Examination Program [CLEP], Prior Learning Credits, Continuing Education Units [CEUs], etc.);
   • official transcripts
   • enrollment status
   • academic standing;
3. Serve as the Family Educational Rights to Privacy Act (FERPA) officer
4. Ensure integrity of academic degree certification and program graduation requirements including, but not limited to the:
   • Provision for transcript evaluation and approval related to credits earned
   • Coordination of course scheduling (e.g. section planning, instructional space, etc.)
   • Determination of final exam scheduling (exam times and locations)
   • Planning, advancing, and providing oversight of the Academic Calendar.
5. Determine National Collegiate Athletic Association [NCAA] eligibility of student athletes.
6. Verify degrees and honors for Commencement.
7. Be responsive in the provision of data to faculty and administration in order to advance University assessment and continuous improvement strategies.
8. Garner or facilitate the collection of data for State and/or Federal reporting requirements
9. Provide institutional reporting (in-house Banner scripts, retention reports, enrollment and registration reporting, etc.)
10. Collaborate with colleagues across campus related program assessment, quality, and continuous improvement strategies including the following entities:
    • Faculty Councils (Council on Curriculum)
    • Council on Students & Academic Standards)
    • Academic Council
11. Remain attentive to the needs of the University students related to enrollment verification, academic planning and advising, and academic transcripts.
12. Provide enrollment verification to other institutions of higher education (colleges and universities as well as other external constituents (employers, insurance providers, Veterans Administration, National Collegiate Athletic Association [NCAA], and the National Student Loan Clearinghouse).
13. Oversee accurate evaluation and approval of requested academic credit from other domestic colleges and universities as well as those academic credit requests from international educational entities.
14. Serve as a resource for faculty and staff related to academic advising issues, and collaborate with the Office of Student Success to coordinate first year student advising and registration processes.
15. Ensure efficient, accessible, and accurate course registration processes (e.g. validation, course add/drop, etc.).
16. Assist students in degree planning through the use of the degree audit system and in collaboration with academic advisors and other student service resource colleagues.
17. Provide oversight of the coordination of operational policies related to withdrawal of students from the University.
18. Oversee the planning and coordination of university commencement ceremonies.
19. Recruit, retain, mentor, and evaluate professional staff and student employees in the Office of the Registrar.
20. Manage the budgets for the Office of the Registrar and Commencement.
21. Maintain awareness of the field and support the ongoing development of staff.
22. Individual must demonstrate successful history of team-focused administrative or supervisory experience, prowess in building collaborative relationships within the academic environment, and the ability to both drive and adapt to change in an institution of higher education. 
23. Individual must be well-versed in the use of technology and its application to meeting the responsibilities and tasks of the Office of the Registrar. Prior experience with Ellucian ERP software preferrable.
24. Individual must have excellent interpersonal, verbal, and written communication skills.
25. Individual must possess a positive, professional attitude.
26. Individual must possess a baccalaureate degree.  A master’s degree in a relevant area is preferred.