Title IX and Student Conduct Officer

Job Title:                        Title IX and Student Conduct Officer

Department:                   Student Affairs – Office of the Vice President for Student Affairs

SUMMARY: 

The position is a full-time, in-person, 12-month, salaried position responsible for educational programs, outreach and support services, and timely investigations related to Title IX, student conduct, and allegations of retaliation. The individual must maintain sufficient knowledge and skills to serve as a subject-matter expert on requirements of and compliance with Title IX, VAWA, Campus SaVE, and related federal and state laws. The position requires occasional evening and weekend hours to support operations and signature events and will perform additional responsibilities related to operational and mission-critical needs. Approximate percentages for work responsibilities include, for example, 25% for education and training; 65% for investigations; and 10% additional responsibilities. At the employee’s request and in consultation with the disabilities support office (ADA office), employees receive reasonable accommodations to perform the essential duties associated with the position. Job descriptions and titles are reviewed periodically and may be adjusted to meet operational needs.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following: 

• Promoting Inclusion, Diversity, Equity, Accessibility, and Sense of belonging (e.g., foster welcoming environment; participate in and ensure students participate in appropriate training and professional development; promote inclusive excellence in programming and service delivery; report policy, legal, and regulatory violations; etc.). This is a core duty for all Student Affairs staff.
• Investigating and ensuring timely resolution of all reports of sex discrimination, sexual misconduct, sexual harassment, sexual violence, domestic violence, dating violence, and stalking involving students (e.g., intake; interim support measures for complainants and respondents; investigations; gathering and assessing evidence; hearings; referrals; preparing confidential reports containing findings; record-keeping; etc.). 
• Investigating and ensuring timely resolution of all reports of student conduct violations (e.g., interviews; investigations; gathering and assessing evidence; interim support measures; hearings; referrals; preparing confidential reports containing findings; record-keeping; etc.). 
• Reviewing and, as appropriate, acting on information from campus public safety and external police records for use in formal and informal investigative processes.
• Receiving, processing, investigating, monitoring, and reporting on bias incident reports involving students and assisting and supporting the Bias Incident Report Team as requested.
• Participating in the Student Affairs emergency on-call efforts. 
• Developing, implementing, and evaluating a comprehensive and exemplary education and training program for employees, students, and student organizations regarding the student code of conduct and the prevention of and response to sexual misconduct, sexual harassment, sexual violence, domestic violence, dating violence, and stalking.
• Overseeing the provision of conflict resolution services -- including mediation, conflict coaching, restorative practices, and facilitated dialogue -- to students upon request (e.g., meeting with complaining parties and using independent judgment to offer conflict resolution and problem-solving alternatives, when appropriate and applicable).
• Assisting with the maintenance of the institutional database for incident reports, investigation reports, notices, decisions and appeals to ensure complete incident case management records are maintained.
• Ensuring the preparation and dissemination of educational, print, and web-based materials to inform members of the campus community of policy rights and responsibilities (e.g., Title IX, VAWA, Code of Conduct, etc.).
• Identifying potential and existing areas of vulnerability and risk within the institution and recommending corrective actions for resolution, including reporting areas of concern or non-compliance. 
• Assisting the Title IX Coordination team in the development, publication, and monitoring of appropriate disclosures, reports, policies, procedures, and practices designed to comply with federal and state legislation, regulation, and case law requiring the prompt and equitable resolution of complaints.
• Serving as the Registered Student Organization (RSO) Conduct Manager (e.g., managing the unit’s response to allegations of RSO misconduct by meeting with reporting parties, conducting investigations or informal resolutions, communicating with relevant university offices, monitoring the completion of all RSO sanctions, and serving as the primary point of contact for RSO-affiliated national organizations, etc.).
• Maintaining current inventory of regulations and statutes relating to sex, gender-based violence including, but not limited to Title VII, Title IX, VAWA, Campus Save Act, and any new legislation on the subject.
• Performing routine administrative functions as appropriate (e.g., budgeting, report-writing, strategic planning, record-keeping, data collection and management, developing policies and procedures, and evaluation and assessments related to student outcomes, customer/student satisfaction, and program effectiveness). This is a core duty for all Student Affairs staff.
• Engaging in appropriate and position-specific professional associations to enhance skills, bring and share knowledge, and improve visibility and influence of Millikin University. This is a core duty for all Student Affairs staff. 
• Serving on appropriate university or community committees, councils, and boards as recommended by the supervisor, Vice President for Student Affairs, or University President. This is a core duty for all Student Affairs staff.
• Assisting colleagues with planning and programming related to signature campus events. This is a core duty for all Student Affairs staff.
• Performing other mission-critical and job-related duties as assigned based on operational needs. 

SUPERVISORY RESPONSIBILITIES   

N/A

QUALIFICATIONS:

To perform this job successfully, an individual must be able to succeed in a results-driven professional organization. 

Education and/or Experience 

Required: 

A bachelor’s degree or the equivalent combination of education, training and experience from which comparable skills can be acquired and direct or transferable professional experience related to the position. Standard 12-month or academic year Graduate Assistantship experiences or comparable roles will count as half-year service time.

Preferred: 

1. Master’s degree, JD degree, or terminal degree.
2. Related experiences in a college or university setting.
3. Experience using software or database platforms related to the position.
4. ATIXA or other related certified training.
5. Experience in investigative practices and methodologies.
6. Experience with Title IX or Student Conduct processes noted in duties.
7. Experience supervising staff at any professional level.
8. Experience facilitating, teaching, and/or developing educational or training programs.
9. Experience in student learning assessment or program evaluation.
10. Experience developing and managing budgets.

DESIRED CRITICAL KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge 

• Preparatory knowledge: training, coursework, military, or work-based knowledge.  
• Regulatory knowledge: Title IX, VAWA, FERPA, and other applicable state and federal laws and regulations.
• Accountability knowledge: applying formative, summative, qualitative, and/or quantitative methodologies which can be used to assess student learning outcomes and/or evaluate operations, programs, and services.  
• Multimedia knowledge: collaborating on or designing brochures, event flyers, and/or newsletters and/or ability to develop or manage social media efforts.  

Skills

• Communication skills: excellent written, oral, and interpersonal communication skills.  
• Self-management skills: ability to manage time effectively, learn and contribute to overall departmental goals.   
• Project coordination skills: ability to lead or contribute to planning or organizing projects, programs, services.  
• Conflict resolution skills: ability to use interpersonal skills to develop and maintain positive professional relationships and resolve conflict in a team environment and with individuals from various and diverse backgrounds and experiences.  
• Analytical skills: ability to analyze information and offer sound recommendations.   
• Computational skills: ability to perform basic mathematical computations to assist with financial operations and/or data collection, analysis, and reporting.  
• Computer skills: proficiency with word processing and spreadsheet software, preferably Microsoft Office, Microsoft Teams, Outlook Calendaring, Office 365.  

Abilities  

• Ability to adhere to work attendance requirements.  
• Ability to model self-care and well-being.  
• Ability to manage emotions, function effectively, and make sound decisions in stressful and crisis situations. 
• Ability to use software or database platforms related to the position (e.g., Syntrio, Advocate, Omnigo, ExecReports, Maxient).  
• Ability to handle multiple projects, services, activities, etc. in a timely and professional manner in a fast-paced and results-oriented environment.  
• Ability to promote and achieve diversity, equity, and the inclusion of all students in services, especially historically excluded and non-traditional students. 
• Ability to plan and execute programs and services based on social justice, cultural responsiveness, anti-racism, and civility.
• Ability to be flexible, diplomatic, patient, service-driven, and a self-starter.  
• Ability to work independently under limited supervision and in teams.   
• Ability to make reasoned administrative and procedural decisions and judgments on sensitive and confidential issues.   
• Ability to work evening and weekend hours based on operational need.  
• Ability to comply with university vehicle-use requirements (some driving may be necessary, including transporting students and staff to approved events).  

EXAMPLES OF MEASURES OF SUCCESS:

• Number of programs, services, experiences, and opportunities offered.
• Completion rates for cases. 
• Retention rates for participating students.
• Satisfaction rates for individuals receiving services.
• Graduation rates for participating students.
• Attainment of student and staff learning outcomes.

WORK ENVIRONMENT:

The Division of Student Affairs at Millikin University is devoted to student success from enrollment to commencement. We are dynamic, agile, and culturally responsive. We guide, support, and, on occasion, challenge students as they develop, refine, and pursue their academic, career, and personal endeavors. All staff are responsible for creating a safe, welcoming, diverse, inclusive, respectful, and caring environment for students, colleagues, and visitors. We seek skilled and diverse colleagues who are student-focused, flexible, self-motivated, and will embrace and respect who we are and what we do. We also seek colleagues committed to moving the Division forward towards prominence and influence on campus, nationally, and within the Student Affairs profession.   

Manual Dexterity: Dexterity to operate a keyboard      

Physical Effort:  Occasionally sitting at a desk or table; occasional lifting 25 lbs. or less; intermittently sitting/standing; hearing and visual acuity within normal range; ability to stoop, kneel, and crouch occasionally; high degree of mobility required.   

Working Conditions: Typical working conditions found in most administrative work areas; alternative or flexible work schedules.   

Hazards: None 

INTERPERSONAL SKILLS Communicates effectively and appropriately. Gets along and cooperates with co-workers and appropriately interacts with others. Participates and functions as an effective member of the team.

CONFIDENTIALITY Exchanges university information with others only on a "need to know" basis. 

ATTENDANCE Promptly arrives for the designated shift.  Follows all applicable policies regarding schedules, attendance, and organizational requirements.  Typically considered an exempt/salaried position and will involve normal 8-hour days (sometimes longer), weekends, and off shifts as required to successfully perform job duties.  Excessive absenteeism will hinder successful job performance. 

SAFETY Understands and always uses safe practices.  Reports all unsafe conditions to the Risk Manager immediately. Assures all equipment functions properly before use.  Knows and adheres to all safety and fire prevention rules and regulations.  Knows location and use of personal protective equipment, fire plan, SDS and Disaster Plan.

UNIVERSAL ACCOUNTABILITY Provides excellent student experiences and service to all customers striving to exceed their expectations. Demonstrates kindness, courtesy, compassion, and respect. Is thoroughly committed to the mission and vision of Millikin University.   

APPLICATION INSTRUCTIONS:

Please upload the following materials exactly as stated: (1) a cover letter that addresses required and desired qualifications, knowledge, skills, and abilities; (2) a résumé with starting and ending month and year for each job; and (3) contact information for three references (at least one should be supervisory). Position will remain open until filled. Screening and interviews may begin immediately. The screening process may also include a self-assessment of required and desired skills, abilities, and experiences.