Millikin University’s guidelines are informed by COVID-19 mitigation strategies implemented and encouraged by the Centers for Disease Control and Illinois Department of Public Health, and are subject to change with minimal or no notice. Check this page often to see if guidelines have changed, or email campuslife@millikin.edu with questions.

This form must be submitted 10 days before a Greek Life (fraternity/sorority) event and 5 days before all other events. Any event not submitted those days in advance will not be approved.

Guidelines:

Indoor Events

The following mitigation and risk management strategies apply for indoor events.

  1. Indoor events with 30 or more attendees must be registered and in 25Live.
  2. Masks must be worn at all times
  3. Physical distancing must be maintained
  4. A monitoring supervisor must be designated for the event. This monitoring supervisor should be responsible for ensuring all mitigation guidelines are maintained, including a record of participants for contact tracing purposes.
  5. Food may be served at indoor events, but only if participants are distanced by at least 10 feet during dining. Masks may only be removed during the dining portion of the event. Food must be individually portioned, served in disposable packaging. No homemade food items, or common sources of food are permitted. All plates and cutlery must be disposable. The exception to this is if Millikin University catering is utilized.
    1. Hand sanitizer or hand washing stations must be made available at the event.

Outdoor Events

Outdoor events are a safer option than indoor events. At this time, if an event is pragmatic to hold outdoors, all efforts should be made to do so. Mitigation guidelines for outdoor events are much different than for indoor events, and are as follows.

  1. Outdoor event participation will be facilitated through a supervisor to attendee ratio, keeping in mind the space capacity.
    1. The ratio is 1 monitoring supervisor per 20 attendees
    2. There is no participant cap for outdoor events, however, the following must apply:
      1. The participant limit cannot exceed the outdoor space maximum occupancy as designated by the University
      2. Participants must be able to maintain 6 feet of social distancing throughout the event.
  2. Masks are NOT required for registered participants at outdoor events.
  3. For events where surveillance testing and quarantining is taking place for the entirety of participants, (ie. athletic team meetings and gatherings, and other pod- based performance learning such as SOTAD ensembles, choirs, etc.) individuals may be closer than 6 feet in distance when engaging in the event. This does not apply to any participants outside of the testing/quarantine group.
  4. Food is permitted at outdoor events, as long as participants are distanced while dining.
    1. Food must be individually portioned, served in disposable packaging. No homemade food items, or common sources of food are permitted. All plates and cutlery must be disposable. The exception to this is if Millikin University catering is utilized.
    2. Hand sanitizer or hand washing stations must be available at the event.
  5. Use of common equipment for outdoor events is permitted. Examples of common equipment are sports equipment (Frisbees, balls, etc.), and other recreational items.

Travel

  1. Any travel outside Macon County must be approved by Campus Life.
  2. Individuals who travel outside of the country, or travel within the country by plane or train, must self-quarantine for 3 days following their trip and then test for COVID-19. Please stay home until you receive your test results.

 

:
:

Any RSO wishing to host a public event must also submit a promotional event flyer. Please submit a PDF flyer for this event to campuslife@millikin.edu.

By submitting this form, I acknowledge and agree to the following:

  1. I have read and understand the guidelines described above.
  2. I understand that any proposed event may be denied if it does not meet the guidelines above.
  3. I understand that the Office of Campus Life reserves the right to deny any proposed event, regardless of adherence to the above guidelines, should inherent risk be deemed too high.
  4. I understand that I may be contacted and asked to provide additional information by a representative from the Office of Campus Life, and based on the information provided, the proposed event may be denied or approved for a different date.
  5. I understand that any purposeful omission or fabrication of information on this form will result in immediate denial of this event, and my organization will not be allowed to propose events for a duration of time to be determined by the Office of Campus Life.