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Millikin University - Decatur, IL
Mass Electronic Communication Guidelines for Employees and Students 
Millikin University > Information Technology > Technology Policies > Mass Electronic Communication Guidelines

The four types of communication and appropriate technologies are:

1.   Emergency Communications – Only originated by Safety & Security

      a.   Using Send Word Now

      b.   Examples: Tornado heading towards campus; All classes canceled due to severe weather; Life-threatening situation on campus.

            i.    Displayed in GroupWise email mailbox

            ii.   Sent to landline phones

            iii.  Option for user – sent to cell phone voice and text

2.   Critical Communications – Specific to an individual.  Sent by employees or students.

a.  Using GroupWise email with personally created groups, or Hobsons Retain with filters (employees only).

b.   Examples: Graduation requirements from Registrar; specific scholarships or surveys to a targeted group; events that include specific groups; career information to targeted groups, internships with specific criteria; any communication that requires a specific group smaller than class or major and has two criteria such as senior account majors or juniors with a > 3.0 GPA, etc…

            i.    Displayed in GroupWise email mailbox

3.   Broadcast Communications – Wide audiences.  Sent by employees only.

a.   Using Send Broadcast Message in myMILLIKIN, or GroupWise email using the directions available on this webpage.

b.   Examples: Millikin Minute, Kirkland events, Office Closings, Parking Lot Closings, Up All Nights, PACE Newsletter, Millikin Arts Weekly, Five Millikin Students Honored by CCIW, Football Player of the Week, This Week from Fine Arts, Millikin Appreciation Day at the Bookstore, etc…

            i.    Displayed in myMILLIKIN Broadcast Messages

            ii.   Cannot reply to all

            iii.  Can reply to sender only

            iv.  May be recalled by originator or moderator

            v.   May be tracked by originator: Who opened the message, who deleted the message, etc.

            vi.  Message can be forwarded to your GroupWise email mailbox

4.   Interactive Mass Communications – Sent by employees or students.

      a.   Using Bulletin Boards in myMILLIKIN.

b.   Examples: Discussions, Need a Ride, For Sale, Congratulations, Events, etc.

            i.    Displayed in News Feeds in myMILLIKIN

            ii.   May reply to all

            iii.  May reply to originator


 
Millikin University - Decatur, IL
 
Millikin University - Decatur, IL
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