Cleaning & Sanitizing
ARAMARK custodial staff will clean and sanitize classrooms, common areas, restrooms and general office space at the end of each workday and throughout the day in high traffic areas. Specialized classrooms such as dance studios will be cleaned more frequently throughout the day. Each office area will be provided with Oxivir Tb for regular cleaning throughout the day. Cleaning and disinfecting materials will also be made available in classrooms to allow for awareness trained faculty and staff to clean areas between uses, particularly high touch points.
Select staff from will be assigned to assist with contact tracing on confirmed cases and confirmed case contacts involving community members. Through prompt contact tracing, it is hoped that any COVID-19 case can be limited as much as possible to avoid community spread. Contact tracing on campus will be done as a supplement to, not a replacement of, Macon County Health Department (MCHD) contact tracing.
In the event of a residential student becoming a confirmed or suspected COVID-19 case, temporary isolation spaces have been identified for male (Walker Hall) and female students (Huss House or Blackburn Hall). These spaces may also be utilized (if necessary) to assist with a campus quarantine of an asymptomatic contact of a confirmed case. It is hoped that asymptomatic quarantined contacts will safely stay in their residential unit with support from Student Affairs.
Washing our hands is one of the easiest and most important things we can do to stay healthy and stop the spread of bacteria and viruses. Wash your hands with soap and water for at least 20 seconds, especially after you have been in a public place, or after blowing your nose, coughing, sneezing or touching your face, or when entering and exiting the workplace. Signs illustrating proper hand washing technique will be posted in restrooms.
If soap and water are not readily available, use a hand sanitizer that contains 60% alcohol. Cover all surfaces of your hands and rub them together until they feel dry.
Hand sanitizer dispensers (100+) have been installed by entrances and other specific locations in all facilities across campus. Liquid hand sanitizer bottles will be placed at locations that receive people, are high traffic and high contact areas.
Face masks/coverings must be worn by all employees, students, and guests at all times in common areas (e.g., walking in hallways, where others travel, conference rooms and other meeting rooms, classrooms, breakrooms, etc.). Face masks/coverings must cover the mouth and nose when being worn. Signage requiring facial coverings have been appended on all facility entrance doors throughout campus.
Students, faculty, and staff may wear their own cloth face covering, but it should be worn only for one day then properly laundered before using again. Face coverings are not required to be worn in private offices or residence hall rooms when an employee or student is alone. Face coverings which are deemed to be racist, sexist, indecent, illegal, inciting, or in any way oppressive in nature will not be permitted.
If face covering/masks are forgotten or misplaced, students may get a replacement at the UC information desk, from a department Administrative Assistant or Public Safety, employees can pick up a replacement face covering/mask in Human Resources. During the first week of class, a direct contact awareness campaign will occur in which “door greeters” will politely remind all entrants to properly wear a mask and provide masks to those who forget. Initially, each classroom will be equipped with a small supply of masks (6 to 10) should a student walk in without a mask.
Students who live in apartments and double occupancy residence hall rooms may now consider those who share their housing assignment as their family unit, and may be in their apartment and rooms without masks. However, if any student in the housing assignment is quarantined, mask wearing must be resumed. Everyone is encouraged to be conservative mask wearers.
Social Distance floor markings and plexiglass dividers are installed in high traffic areas and offices around campus, including the Mail Room, Help Desk, Dining locations, Information desks, etc.
Signage requiring facial coverings is appended on all facility entrance doors throughout campus.
Additional signage to remind students, visitors, and staff about social distancing, hand washing, and hand hygiene will be posted strategically throughout campus before students return to campus.
Access to Campus Facilities
All campus buildings will remain locked the week of 11/23. However, all campus community members will have ID access available to primary campus buildings on Monday and Tuesday from 7:30 AM to 5:30 PM. Outside of these time frames, only persons with pre-existing after hours access will be allowed entry. If you have access issues, do not hesitate to contact Public Safety at 217-464-8888 for assistance.
Entering and Exiting
As members of the campus community navigate around campus, extra caution in maintaining social distancing will be needed when entering and exiting buildings. Community members should be respectful of signage, indicating entry/exit only doors and traffic flow indicators. Campus doorways can only accommodate one person passing through at a time. Community members will need to wait patiently, be courteous, and where possible use elbows and automatic door buttons to open doors.
Hours and Access
General Campus Operations:
- All Primary academic and administrative buildings will be open to campus community members Monday-Friday 7 AM to 6 PM.
- University Commons will be accessible to campus community members Monday-Friday from 7 AM to 8 PM, Saturday and Sunday from 10 AM to 8 PM.
After Hours Access available with student ID:
- Shilling Hall Monday-Friday until 10 PM and Saturday and Sunday from 10 AM to 8 PM.
- ADM-Scovill computer lab Monday-Sunday from 6 AM to 2 AM.
Additional ID access will be issued as needed, with 24/7 access for students being very limited, requiring approval by the department chair or higher.
Use of Common Spaces
Seating in common areas will be reconfigured (e.g., couches replaced with single chairs) and or blocked with signage identifying closed seats. Community members should avoid extended gatherings in hallways and other common areas and are encouraged to travel outside between buildings instead of passing through buildings to get to other parts of campus. Custodial staff will clean and sanitize common areas and all areas at the end of each workday to lower the risk of infection.
Room reservations for large meeting spaces have been put on hold until additional guidance has been provided. Events, where 30 or fewer people can meet and practice social distancing, will be approved. Events larger than 30 and less than the state recommended guideline of 50 would be required to take place outdoors.
Students should enter the classroom and fill the available seat furthest from the door first, to maintain a social distance of 6 feet from other students entering the classroom. When exiting the classroom, students closest to the door should exit first. Each additional student should follow that same pattern until all students have left the classroom.
Classrooms will be used at 50% capacity to assist with social distancing. Unusable seats will be identified with signage stating the seat is closed. Large computer labs, including Scovill 006, Shilling 323, and the MAC lab, may be reconfigured to allow for social distancing. Keyboards and mice will be covered in protective plastic covering for easy cleaning.
Millikin Dining will be instituting many changes to ensure the safety of students, faculty, staff and guests. As the state transitions through Restore Illinois Phases, Millikin Dining will update protocols to align with state and local requirements. The dining area's capacity will be at 50% (135), tables must be 6 feet apart and standing areas can only be at 25% capacity. Floor markings will designate traffic patterns.
The University Commons Dining Room will re-open on Monday, October 5th for breakfast. Capacity will be limited to 50 patrons, and a mask must be worn when no actively eating/drinking. To-go meals and containers will continue to be offered. It is important to note that we have had positive cases of COVID-19 tied to dining closely with others. Since mask wearing cannot occur during drinking and eating, social distancing and proper air circulation is paramount while dining. When in doubt, dining alone is the best choice.
- Dining staff will be re-trained on food safety including sanitization procedures
- Plexiglass guards have been placed at cashier locations and in areas of direct contact
- Patron self-swipe machines have been installed for contactless meal purchase
- Self-serve stations have been converted to served stations
- High traffic areas will be sanitized every 20 minutes or more frequently during peak periods.
Student organizations and other co-curricular groups are now welcome to host events outdoors for 50 or less participants, and indoors for 20 or less participants. Student organization events may be approved via the Event Request Form.
All travel via MU vehicle will require department chair/director approval. An expected list of occupants will be required to be turned in with the reservation.
Recommended occupancy restrictions:
- 7 passenger minivan (3): 1 driver, 2 passengers (all occupants to wear masks)
- 12 passenger van (5) : 1 driver, 4 passengers with goal of a seat space minimum spacing during transit (all occupants to wear masks)
- 41 passenger bus (21): 1 driver, 20 passengers (all occupants to wear masks)
Information Technology is taking several steps to prepare for not only the return of face to face instruction, but also other possible scenarios in order to provide the best educational experience for our students and faculty.