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Millikin University - Decatur, IL
Procedures for Student Conduct Meetings 
Procedures for Student Conduct Meetings

Administrative Meetings

Level One:
A meeting conducted by a member of the Student Development staff, usually a staff member in Residence Life or staff member in Inclusion/Student Engagement.  Level One meetings usually involve one or two of the above mentioned administrators, and in some cases in conjunction with other University officials, working directly with the parties involved in the conduct. Level One cases may require more than one student conduct meeting to repair the harm established. Additionally, involved parties shall be active participants in recommending reparative actions.

Level Two: A meeting conducted by the Dean of Student Development and/or the Assistant Dean of Student Development or designee, Level Two meetings may involve a student conduct board panel of three to five individuals. For a Level Two meeting, the involved parties will receive a written statement of harm established which will contain a summary of the facts or conduct on which the student conduct case is based, date of the alleged incident(s), and the University regulation(s) allegedly violated. In all Level Two student conduct cases, it is the University's desire to ensure the full rights of fair process. Therefore, students or groups who participate in the Level Two student conduct process are given a statement that explains these rights. Within fair process, involved parties may elect one of three courses of action:

  • Involved parties may admit the alleged conduct and request, in writing, that the University official take whatever reparative measures seem appropriate.
  • Involved parties may admit the alleged conduct and request a student conduct meeting or board hearing.
  • Involved parties may deny the alleged conduct and request a student conduct meeting or board hearing.

At various times of the year it is difficult to call a conduct board hearing. During these times, cases are determined through a student conduct meeting. These times are:

a. The first two weeks of each semester
b. The last two weeks of each semester                                
c.  Periods between semesters (holiday and summer breaks)

Parties involved in a Level Two case are entitled to the following information prior to the student conduct meeting or hearing:

a.     Notification of the time and place of the meeting or hearing
b.     A written statement of the conduct in question
c.     Notification of the names of the witnesses to appear, if applicable.
d.     Notification of the names of the members of the conduct board 

Involved parties may appear in person at the meeting or hearing and  may call witnesses on their behalf. Involved parties may also elect not to appear. Should involved parties elect not to appear, the meeting or hearing will be held in the party’s absence. Failure to appear will not be indicative of guilt and is noted without prejudice by the student conduct board.  The following standards also apply to Level Two student conduct meetings and hearings:

  1. A member of the University faculty or full-time University administrative staff may be present with involved parties during the meeting/hearing for the purpose of support and/or advice.
  2. Under certain circumstances (as determined by the Dean of Student Development), involved parties may have the right to be accompanied by legal counsel. In appropriate cases, counsel may advise involved parties at the meeting or hearing in a reasonable and undisruptive manner. However, legal counsel is not be permitted to participate in the meeting or hearing by making statements, questioning witnesses, or making procedural objections, unless otherwise allowed by the Dean of Student Development. If involved parties would like to be accompanied by legal counsel, it is their responsibility to submit such a request (with an explanation of why legal counsel is desired) to the Dean of Student Development at least five (5) business days prior to the meeting or hearing. Within two (2) business days of receiving the request, the Dean will make a final decision regarding whether to allow the request.
  3. In hearings involving more than one student, separate or private hearings may be allowed upon request and/or determination of the Dean or designee.
  4. Involved parties may ask questions of the student conduct body or of any witnesses to the alleged conduct.
  5. Involved parties may refuse to answer questions (without implication of guilt).
  6. Involved parties are entitled to an expeditious hearing of their case.
  7. Involved parties are entitled to an explanation of the reasons for any decision rendered against them.
  8. Involved parties shall be notified of the right to appeal a student conduct decision.

Millikin University - Decatur, IL
Millikin University - Decatur, IL