Withdrawal Policy

Students enroll for one semester at a time. Students who leave the University during or at the end of the semester must report to the Office of the Registrar to complete the necessary procedures and forms.

For students who receive Federal financial aid and withdraw before 60% of the semester is completed, the amount of aid allowed will be pro-rated based on Federal Title IV refund regulations. The order of return of Title IV federal funds is as follows: Unsubsidized Federal Direct Loan, Subsidized Federal Direct Loan, Federal Perkins Loans, Federal Graduate PLUS Loan, Federal PLUS Loans, Federal Pell Grant, Federal SEOG Grant, Federal TEACH Grant, Iraq/Afghanistan Grant other assistance for which a return of funds is required. State of Illinois MAP Grant and Millikin gift assistance are pro-rated according to the tuition refund schedule. If the student withdrawal occurs after 60% of the semester is completed, the recipient is allowed to retain 100% of aid.

Students who withdraw their registration prior to the first day of classes will not be charged tuition, fees or room and board. Current students who do not withdraw officially from the University prior to the start of classes may be liable to pay all tuition and fees owed for that term. Students who withdraw from the University on the first day of classes and thereafter, will receive a refund of charges assessed by the University in the following manner: Each student’s individual record is reviewed in accordance to program policies below and in conjunction with Federal and State regulation. In the event a credit balance exists after calculations are complete and funds have been returned to individual programs, the University will issue refund to the student. If it is determined that a student is eligible for a post-withdraw disbursement of Federal funds, notification will be provided in writing. Calculations and return of funds will be completed no later than 45 days from date of withdrawal. 

 

Full-time Undergraduate Official University Withdrawal

Students officially withdrawing from the University during the first 10 weeks of a semester receive a grade of W for the course or courses being withdrawn.

 

Full-Time Undergraduate Program University Withdrawal/Refund Policy

Students officially withdrawing from the University, starting with the first calendar week of class and for the next six weeks; tuition, room, board, and fees will be refunded on a proportional basis according to the following schedule:

Time of Withdraw
Tuition, Board Fees
University Residence Hall Refund (Excluding Woods)
Prior to the start of formal Academic Activities 100% except $150 Deposit 100%
First Week 100% except $150 Deposit & First Week Fee 100%
Week 1 (Starting on the first day of class 90% 75%
Week 2  80% NONE
Week 3 70% NONE
Week 4 60% NONE
Week 5 50% NONE
Week 6 40% NONE
After Week 6 NONE NONE

It is strongly recommended that students consult with the Office of Student Financial Services (424-6317) prior to dropping a course. Financial Aid eligibility and/or financial aid awards may be affected. 

Full-time Undergraduate Official Course(s) Withdrawal

Students dropping a course or courses during the first 10 days of a semester will have the course removed from their academic record.
Students withdrawing from a course after the first 10 days up to 10 weeks of a semester will receive a grade of W for the course. After the 10th week of the semester, courses remaining on student schedule will result in the course being graded by the faculty based on work completed for the course. 

Part-time Student Official University Withdrawal

A student withdrawing from all courses remaining in the semester must notify his/her Academic Advisor, must contact the Office of the Registrar, and complete an official exit interview. A student may reapply to the University according to the standard readmission process.

Part-time Tuition Refund Schedule

  • Before midnight prior to the first scheduled day of the course = 100% (less non-refundable Advance Tuition Deposit)

  • On the first day of course and prior to the second day of course = 50%

  • After midnight prior to the second day of a course or after the second day of a course = 0%

  • Students must drop courses offered in an online or hybrid format before midnight on the 1st scheduled day of the course to receive a 50% Refund

 

Time of Course Withdrawal

Course Tuition & Refund

Before midnight prior to the first scheduled day of the course 100% course tuition and fees
On the first day of class and until 12:01 AM of the second scheduled day of class 50% course tuition and fees
On or after the second scheduled day of the course None

 

Students who do not withdraw officially prior to the scheduled start of classes will be liable to pay tuition and fees in accordance with the policy above.
It is strongly recommended that students consult with the Office of Student Financial Services (424-6317) prior to dropping a course. Financial aid eligibility and/or financial aid awards may be affected. 

Part-time Students Withdrawing from a Course

Students wishing to withdraw from a course must notify his/her Academic Advisor and complete an official Drop/Add form in the Office of Registrar. A course(s) dropped in accordance with the above time frames, may be eligible for a tuition refund.

  • A student dropping a full semester course or courses during the first 10 days of a semester will have the course removed from their academic record.

  • A student withdrawing from a full semester course after the first 10 days up to 10 weeks of a semester will receive a grade of W for the course.

  • For full semester courses after the 10th week of the semester courses remaining on student schedule will result in the course being graded by the faculty based on work completed for the course.

  • A student officially dropping an accelerated course before midnight prior to the first scheduled day of the course will have the course removed from their academic record.

  • A student withdrawing from an accelerated course on or after the first scheduled day of the course up to the last day of the course will receive a grade of W for the course.

  • Students are not permitted to withdraw on or after the last day of an accelerated course.

  • Withdrawn courses will remain on the student’s academic record.

  • Students who stop attending a course and fail to withdraw will receive the grade earned base on the work completed for the course. 

Pace Student Official University Withdrawal

A student withdrawing from all courses remaining in the semester must notify his/her Academic Advisor, must contact the Office of the Registrar, and complete an official exit interview. A student may reapply to the University according to the standard readmission process. ​

PACE Tuition Refund Schedule 

  • Before midnight prior to the first scheduled day of the course = 100% (less non-refundable Advance Tuition Deposit)

  • On the first day of the course and prior to the second scheduled day of the course = 50%

  • After midnight prior to the second day of course or after the second day of course = 0%

  • Students must drop courses offered in an online or hybrid format before midnight on the 1st scheduled day of the course to receive a 50% refund 

 

Time of Course Withdrawal

Course Tuition & Refund

Before midnight prior to the first scheduled day of the course 100% course tuition and fees (Less non-refundable Deposit)
On the first day of class and until 12:01 AM of the second scheduled day of class 50% course tuition and fees
On or after the second scheduled day of the course None

Students who do not drop or withdraw officially prior to the scheduled start of classes will be liable to pay tuition and fees in accordance with the policy above.It is strongly recommended that students consult with the Office of Student Financial Services (424-6317) prior to dropping a course. Financial aid eligibility and/or financial aid awards may be affected. 

PACE Students Withdrawing from a Course

Students wishing to withdraw from a course must notify his/her Academic Advisor and complete an official Drop/Add form in the Office of Registrar. Course(s) dropped in accordance with the above time frames, may be eligible for a tuition refund.

  • A student dropping a full semester course or courses during the first 10 days of a semester will have the course removed from their academic record.

  • A student withdrawing from a full semester course after the first 10 days up to 10 weeks of a semester will receive a grade of W for the course.

  • For full semester courses after the 10th week of the semester courses remaining on student schedule will result in the course being graded by the faculty based on work completed for the course.

  • A student officially dropping an accelerated course before midnight prior to the first scheduled day of the course will have the course removed from their academic record.

  • A student withdrawing from an accelerated course on or after the first scheduled day of course up to the last day of the course will receive a grade of W for the course.

  • Students are not permitted to withdraw on or after the last day of an accelerated course.

  • Withdrawn courses will remain on the student’s academic record.

  • Students who stop attending a course and fail to withdraw will receive the grade earned based on the work completed for the course. 

 

 

Tabor School of Business MBA (Graduate) Official University Withdrawal

  • If a student withdraws from a course in the term, he/she must notify the Office of the Registrar in writing. A student may reapply to the program according to the standard application process. The Graduate Program will determine the student’s ability to rejoin the program at a later date, while assessing the applicability of any previous work completed.

  • Students who withdraw their course registration prior to the scheduled first day of the term will not be charged tuition. The deposit/registration fee is non-refundable. 

Tabor School of Business MBA (Graduate Course Withdrawal and Tuition Refund

  • Before midnight prior to the first scheduled day of the course = 100% (less non-refundable Registration Deposit)

  • On the first day of a course and prior to the second day of a course = 50%

  • After midnight prior to the second day of the course or after the second day of the course = 0%

  • Students who do not withdraw officially from the MBA prior to the start of courses will be liable to pay tuition and fees for that term in accordance with the policy above. 

 

Time of Course Withdrawal

Course Tuition & Refund

Before midnight prior to the first scheduled day of the course 100% course tuition and fees
On the first day of class and until 12:01 AM of the second scheduled day of class 50% course tuition and fees
On or after the second scheduled day of the course None

 

It is strongly recommended that students consult with the Office of Student Financial Services (424-6317) prior to dropping a course. Financial aid eligibility and/or financial aid awards may be affected. 

School of Nursing Graduate Student University Withdrawal 

  • Student withdrawing from the University must notify the Office of the Registrar in writing. A student must reapply to the program according to the standard application process. The Graduate Program will determine the student’s ability to rejoin the program at a later date, while assessing the applicability of any previous work completed.

  • Students who withdraw their registration prior to the first day of the term will not be charged tuition. The deposit/registration fee is non- refundable. School of Nursing Graduate Student (MSN ) Course Withdrawal and Tuition Refund 

 

 

School of Nursing Graduate Student Course Withdrawal and Tuition Refund

MSN:

  • Before midnight prior to the first scheduled day of the course = 100% (less non-refundable Registration Deposit)
  • On the first day of a course and prior to the second scheduled day of a course = 50%
  • After midnight prior to the second day of a course or after the second day of a course = 0%
  • Students who do not withdraw officially prior to the start of classes will be liable to pay tuition and fees for that term in accordance with the policy above. 

 

Time of Course Withdrawal

Course Tuition & Refund

Before midnight prior to the first scheduled day of the course 100% course tuition and fees
On the first day of class and until 12:01 AM of the second scheduled day of class 50% course tuition and fees
On or after the second scheduled day of the course None

 

DNP:

  • Prior to the first week of class 100% (less non-refundable Registration Deposit)

  • Students who do not withdraw officially, prior to the week classes begin will be liable to pay tuition and fees for that term. 

Time of Course Withdrawal

Course Tuition & Fee Refund

Before midnight prior to Sunday of the first scheduled week of courses 

100% course tuition and fees 

On the Sunday of the first scheduled week of courses or after 

None 

It is strongly recommended that students consult with the Office of Student Financial Services (424-6317) prior to dropping a course. Financial aid eligibility and/or financial aid awards may be affected. 

Unofficial Withdraw

According to the Higher Education Act, Section 484B, Title IV recipients (Federal Financial Aid recipients) must remain in attendance for the entire enrollment period for which they have received Title IV funds or must notify the institution of his/her intention to withdraw from enrollment. If a student began attendance and has not officially withdrawn, but fails to earn a passing grade in at least one course over the entire enrollment period, the institution must assume the student left campus. The resulting act is the University must perform a Return of Title IV Funds calculation based on the student's last date of attendance as reported by the student’s professor or otherwise noted in the University’s administrative system. In instances when a last date of attendance cannot be determined, the date coinciding with the 50% point of the term will be used in the Return of Title IV calculation. Students who do not withdraw officially from the University prior to the start of classes may be liable to pay all tuition and fees owed for that term.